Learning Evaluations in Oracle HCM – Setup and Management Guide

Purpose of Learning Evaluations

• Used to collect feedback from learners after they complete a learning offering.
• Applicable to self-paced, instructor-led, and blended offerings.
• Delivered as questionnaires and shown automatically upon course completion.

Steps to Implement Learning Evaluations:

1. Create Evaluation Questionnaires

   • Develop individual questions (text, single-choice, multiple-choice).
   • Create a questionnaire template to structure how evaluations appear.
   • Build a questionnaire using selected questions and the template.
   • Assign a default evaluation questionnaire for each offering type.

2. Evaluation Options in Offerings

   • Use default evaluation: Applies a standard questionnaire across offerings.
   • Use another evaluation: Override the default with a specific questionnaire.
   • Mark evaluations as Required or Optional:
     • Required: Learners must complete it before being marked as complete.
     • Optional: Completion status is not affected by evaluation submission.

3. View and Monitor Evaluations

   • Filter offerings with evaluations from the Learning Catalog.
   • Check evaluation completion via Learners info tile → Manage Activities.

Create Questions for Learning Evaluations

• Navigate to:
  Setup and Maintenance → Workforce Development → Questionnaires → Manage Question Library
• Choose Learning Evaluation as the subscriber.
• Question Types:
  • Text (plain/rich text)
  • Single Choice
  • Multiple Choice
  • No Response (for instructions only)
• Configure response format, scoring, feedback, and attachments.

Create Questionnaire Templates

• Navigate to:
  Setup and Maintenance → Workforce Development → Questionnaires → Manage Questionnaire Templates
• Choose Learning Evaluations as the subscriber.
• Set properties:
  • Instructions and help text
  • Question and response order (Sequential/Random)
  • Layout (one/two columns)
  • Section presentation
  • Response types allowed
• Enable or restrict additional question inclusion and editing options.
• Save as Active for usage.

Set Default Evaluation Questionnaire for Offerings

• Navigate to:
  My Client Groups → Learning → Setup → Evaluations tab → Edit
• Enable evaluation, select a questionnaire, set it as required if needed.

Use/Add Evaluation Questionnaire in Offerings

• Navigate to:
  My Client Groups → Learning → Learning Catalog → Offerings tab → Select Offering → Definition tile → Edit → Activities tab
• Enable evaluation and either:
  • Use default evaluation
  • Use another evaluation → Add Evaluation → Select Questionnaire → Apply → Save

Evaluation vs. Assessment

• Evaluation: Collects feedback from learners about the offering.
• Assessment: Tests learners’ knowledge of the course material.

I hope this blog post was helpful for you. If you have any questions or feedback, please leave a comment below.