Learning Security – Roles, Access, and Configuration Guide

Key Roles in Oracle Learning:

1. Learner (Employee)
2. Learner Manager (Line Manager)
3. Learning Administrator (Learning Specialist)

Role Details:

• Learners:

  • View/access required and voluntary learning
  • Complete evaluations
  • Join communities, publish videos, author tutorials
  • Receive and send recommendations
  • Access mobile web features
  • Request learning (catalog or non-catalog)
  • View transcripts and current learning status

• Learner Managers:

  • Manage learning assignments for employees
  • Track learning progress
  • Recommend learning items
  • Participate in communities
  • View employee learning profiles

• Learning Administrators:

  • Manage catalog items, learning resources, assignments, and initiatives
  • Configure setup from the Administration work area
  • Custom roles should be created for better control
  • Requires data policies based on Person Security Profiles

Learning Administrator Role Subtypes:

• Core Learning Administrator: Access dashboard/catalog
• Learning Content Administrator: Manage self-paced online content
• Resource Administrator: Manage learning resources
• Catalog Manager: Manage courses, offerings, communities, specializations
• Assignment Administrator: Create and track learning assignments
• Learning Initiative Administrator: Handle recurring learning setups
• Learning Implementor: Manage configurations and processes

Learning Assignment Types:

• One-time Assignment: Assigned once, not recurring
• Learning Initiative: Recurring assignments (e.g., every 6 months)

Assignment Settings:

• Initial Status: Active, Bypass Completed, Request Approved
• Learning Item As-of Date:
  • Latest: Learner sees most recent version
  • Assignment Date: Learner sees assigned version, not updates

Validity & Renewal Options:

• Starts: After Due Date or Completion
• Expires: On date/year, in days, or never
• Renewal Triggers: None, After Completion, or Before Expiry

Communities in Learning:

• Category Community: Only communities allowed
• Topic Community: Courses + communities
• Official Community: Only courses allowed

Access Groups:

• Global Access Groups: Provide catalog access to defined learners
• Local Access Groups: Custom access groups for search visibility
• Manage Default Access: Control what each group can view

Learning Content & Catalog Resources:

• Add Online Content (SCORM, AICC, PDF, Video, Web Link, Assessment)
• Courses contain one or more Offerings
• Assign learners at Course or Offering level

Specializations:

• Group multiple courses for structured learning (e.g., onboarding bundle)
• Add cover art, trailer videos, publish period

I hope this blog post was helpful for you. If you have any questions or feedback, please leave a comment below.