Location Sets in Oracle HCM: Managing Access and Assignments

What Are Location Sets?

In Oracle HCM, Location Sets determine which business units can access specific locations. Every location must be associated with a set, ensuring that users only see locations relevant to their business unit.

How Do Location Sets Work?

• If a location should be available to all business units, assign it to the Common Set.
• If a location is for specific business units only, create a custom set ID and assign it to that business unit.
• Users can search and select only those locations that they have access to through their assigned set.

Steps to Assign a Location Set

1. Create a Location in Oracle HCM.
2. Specify if the location is global (Common Set) or restricted to a business unit (Custom Set).
3. Assign the appropriate location set to control access.

Uploading Multiple Locations

Instead of manually entering locations, Oracle allows bulk uploads via a spreadsheet template:

• Download the template.
• Fill in location details such as address, business unit, and location set.
• Upload the spreadsheet to apply the changes system-wide.

Handling Inactive Locations

• If a location is inactivated, it cannot be used for new assignments.
• However, existing assignments linked to that location will not be affected.

Why Use Location Sets?

✔ Restricts access to ensure only relevant users can assign locations.
✔ Simplifies location management with centralized control.
✔ Allows bulk uploads, making large-scale updates efficient.

I hope this blog post was helpful for you. If you have any questions or feedback, please leave a comment below.