Oracle HCM provides automated event-based alerts to ensure timely communication for tasks, assignments, and journey updates. These alerts are triggered based on specific journey-related events and ensure that relevant stakeholders are informed in real-time.
Overview of Reference Data Sets Reference Data Sets in Oracle HCM allow organizations to efficiently manage and share reference data such as Jobs, Departments, Locations, and Grades across multiple business units. By assigning reference data to specific sets, companies can control which business units can access certain data, ensuring both flexibility and standardization.
Understanding Position Trees A Position Tree is a structured framework that establishes hierarchical relationships among positions in an organization. It helps in defining reporting structures, securing position-based access, and assisting in workforce planning.
Understanding Position Synchronization Position synchronization ensures that when an employee is assigned a position, certain predefined attributes automatically inherit from the position record. This minimizes manual data entry and maintains consistency across HR processes.
What is a Position? A position in Oracle HCM represents a specific job role within a business unit, defining its reporting structure, hiring status, and workforce planning attributes. Unlike jobs, positions remain active even when unoccupied, ensuring continuity in the organization’s structure.
What Are Person Types? Person Types in Oracle HCM help categorize people within an enterprise. These classifications are used for workforce management, payroll processing, and reporting.
What Are Person Types? Person types help categorize different groups of people in an organization. These classifications are essential for reporting, security roles, payroll, and workforce management.
Navigate to Setup and Maintenance → Manage Assignment Responsibility Lookups. Ensure the lookup code "HR_REP" is active. Go to My Client Groups → Person Management. Search for an employee, open their record, and go to Manage Employment → Manage Areas of Responsibility. Add a new responsibility: Responsibility Type: Human Resource Representative Scope: Country → United States Save and close the configuration.
What Are Location Sets? In Oracle HCM, Location Sets determine which business units can access specific locations. Every location must be associated with a set, ensuring that users only see locations relevant to their business unit.
1. What is a Location in Oracle HCM? A Location represents the physical address of a workforce structure, such as a department, job, or external organization. Locations are managed using the Manage Locations task in the Workforce Structures work area.
Transferring employees within an organization can occur locally (within the same legal employer) or globally (to a different legal employer). Oracle HCM supports Global Transfers, allowing employees to transition between legal entities while maintaining accurate records.
Managing organizations in Oracle HCM requires understanding three key terms: Legal Entity, Payroll Statutory Unit, and Legal Employer. These concepts define how businesses are structured from both HR and payroll perspectives.
When structuring job roles in Oracle HCM, it’s important to understand the difference between Jobs and Positions, how they relate to each other, and when to use them.
When managing employees in Oracle HCM, every individual in the system is identified using two key numbers: Person Number – A unique identifier assigned to each employee in the enterprise Assignment Number – A unique identifier assigned to each job role or assignment an employee holds.
Parallel Approval in Oracle HCM is a workflow feature that allows multiple approvers to review and approve requests at the same time instead of following a sequential approval process. Once any approver approves or rejects a transaction, it will be completed. This speeds up approval workflows by ensuring that all designated approvers can act simultaneously, reducing waiting time and bottlenecks in decision-making.
1. Requirement: Removing the Comparison Section in the Workforce Structure ensures that users do not see unnecessary data comparisons. 2. Steps to Remove the Comparison Section: Ensure you have Security Console Access as an administrator. Navigate to Security Console in Oracle HCM.
1. Requirement: Ensuring that the Country Code is mandatory when entering phone numbers in Oracle HCM prevents missing or incorrect data.
1. Requirement: Making the Comment Field mandatory in approval transactions ensures that approvers provide justifications when approving or rejecting requests.
1. Requirement: Restricting document types to specific countries (e.g., allowing only Saudi Arabia document types) ensures compliance and simplifies document management. 2. Steps to Hide Other Countries in Document Type Selection:
1. Requirement: Enabling the Import option for Checklist Templates allows administrators to import checklists efficiently instead of manual entry. 2. Steps to Enable Import for Checklist Templates: